Task management - How to manage tasks in your whole life

     


    The more modern life is, the busier people are. We have to face a lot of problems not only in our job but also in our personal lives. And how to manage tasks is one of the problems. Task here means things need to be done both in job and in personal life. Job is necessary, but life is at the same level of importance. For that reason, making a life-balance is the most difficult task. And we have to learn how to control other tasks to get this goal.

    It is widely believed that if you want to conquer something, knowing it inside out is the wisest strategy. So, first thing first, we need to get the definition of task management.

    According to Wikipedia, task management is the process of managing a task through its life cycle. It involves planning, testing, tracking, and reporting. Task management can help either individuals achieve goals, or groups of individuals collaborate and share knowledge for the accomplishment of collective goals.

    Simply understanding, task management is a way of breaking up the entire project into a series of tasks that need to get done. 

    For example, you have 7 tasks that need to be completed before the end of the day. You estimate the time and realize that it is impossible to complete all of them. What will you do? Try to handle all tasks by not eating or sleeping, just focus on these tasks. 

    Well, maybe you will get your tasks done. But it is not a good idea. Instead of focusing on tasks without considering the level of importance or urgency, it is better to ask yourself some question: Is this task important? Does it need to be done immediately? If you don't complete it, what will happen? What is the consequence?

    After you answer all these questions, but you still can't manage your tasks. Then, find a method. It will help a lots.

    There are several methods of managing tasks, but the popular one is Eisenhower matrix.

According to the matrix, tasks will be divided into 4 parts: 

  • Urgent and important (need to be done immediately)

  • Important but not urgent ( plan to do later)

  • Urgent but not important (should assign to someone else)

  • Not urgent and important ( eliminate it)

Now, think about 7 tasks above, and sort them into the matrix. 

This is a wonderful thing about this matrix. It can be applied for not only tasks of big plans (last for days) but also tasks of small plans (within a day). Therefore, you can easily arrange your tasks in one day or days, in your job or in your personal life.

If you find it difficult to manage tasks yourself, there are some tools that might be useful:

1. Asana

  • Allow you to change tasks to projects just by one click (save time)

  • Synchronized with Calendar, therefore you can track tasks easier.

  • Easy to manage teamwork's workload



2. Ms ONENOTE

  • Create various working notes for anything you need to remember.

  • Has some outstanding note-taking features which other task management apps don’t have



3. Trello

  • Allow you to create boards (or projects) and you can make a list of tasks on each board.



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